Nowadays a lot of people can receive more than one hundred emails a day. Upon opening many prompt you to further action: And then there are the emails that you have to physically respond to. In this manner just one email can take up thirty minutes or maybe more of the time. It is possible to literally spend hours attempting to keep on top of your inbox and just when you think you’ve conquered it, in pops another email.
It’s a scenario that is causing a lot of stress and anxiety. It’s also a situation that is ultimately causing a substantial loss in focus and attention to other important daily tasks; a lack of productive time; a loss in income and even a lack of quality family time. Finding ways to regain charge of your inbox so you stop this virtual hemorrhage of the time and improve your productivity is therefore of paramount importance.
Among professionals, Google Mail or Gmail is rapidly becoming the preferred free email account system. One of the reasons for this is the effectiveness of the spam filter. It ruthlessly extracts mail spam mail that you can then delete using the mouse click. Otherwise spam mail is automatically deleted after thirty days.
Gmail also has a very efficient search function making it quick and simple to make use of key words to look your email take into account relevant email. However, there are several other advantages to using Gmail that can help to reduce the amount of time you would spend processing email. Listed here are 3 ways in that can be used email sharing to minimize time you spend dealing with email:
Label Your Email – Gmail enables you to label your email. This helps to create emails originating from a specific individual or company stand above your other email. Once you’ve created a label you can also search your emails using that label.
Colour Code Your Emails – Taking the labelling of your own email one step further, you can also colour code the labels that you create. When selecting a colour for the label I would recommend picking a colour that is normally associated with that individual’s website or perhaps the person themselves. Colour-coding your emails ensure it is easy for you to recognize the emails that you simply definitely want to read.
Filter Your Emails – There are some emails from some individuals or companies that you could want or need to read promptly. In comparison, there may be other emails that you could check up on a weekly instead of on a daily basis. With the latter, you could make a filter so that these emails are immediately delivered to your designated folder and archived instead of exuclt direct to your inbox.
You can also “whitelist” emails provided by certain accounts so they are never delivered to spam. When establishing your email filter you can search for many email that fulfill the filtering criteria you’ve setup. After that you can apply the filter to all the emails that meet these criteria. Should you wanted, you could then even archive all these emails by simply pressing a control button that is an additional benefit from the Gmail system – it lets you use a variety of shortcuts. True, you have to spend time learning the shortcuts but when you do you’ll discover that you can significantly lessen the time you may spend processing email and dramatically boost your productivity.